Clear Top Tent

Planning Tools & FAQ's

LOOKING FOR A CATERER BUT DON'T KNOW WHERE TO START? CONTACT US TO GET STARTED ON YOUR CUSTOM

EVENT MENU PROPOSAL!

Q: Are you currently catering events and what are your COVID-19 policies for your current and future clients?

A: Yes, we are open and catering micro events and hopeful for larger events later this spring / summer! We are being super supportive of our clients due to the ever changing circumstances. We are following CDC and State Guidelines (regulations change - please contact us for updates) As of now, your vendors are not included in your final count. Should your event fall within March and April 2021, we are happy to offer a few different options to allow our clients the flexibility to adapt their events to fit their vision.

Q: If I host an event in 2021 will your catering team wear PPE at my event?

A: Yes, If hosting an event in 2021 - it is likely our staff will be wearing PPE to include matching black masks, gloves and plexiglass protective shields around food displays served by a catering staff member. We will follow the safety guidelines at the time of your event. 

Q: Are you a full service caterer?

A: Yes!! We assist each client from start to finish, customizing a menu proposal to include the food, catering and bar staffing, rental order management (at no extra cost!), placing your alcohol order with Gordon's Fine Wine for consumption bars and assist in guiding clients with selections and quantities, creating floor plans, detailed timeline creation, on site walk through at your venue, and we also offer an optional day-of coordinator package! We take the stress out of wedding planning!

Q: Do you offer a day-of wedding planner?

A: Yes!! The co-owner / Event Director's background is in wedding and event planning and has realized that offering this in house package is a huge value to our clients and peace of mind that everything will be set-up, broken down and that your day will flow seamlessly! Click click here to learn more about this package! We highly recommend each client hire a wedding planner or day-of coordinator regardless if you take advantage of our in house service. We love planners and can happily suggest a list of fabulous full service planners!

Q: I see on your website the menus start at $100pp for buffet dinners - what does this include?

A: This is an average price of the total catering invoice to help you estimate for budgeting (not just the food!). All menu proposals are customized to exactly what you need, therefore this estimate can go up or down based on your your event details, guest count and event location. This estimate includes: food, catering and bar staffing, table setting, estimated rentals, admin fee, taxes and suggested gratuity. Transparent pricing - no surprises!

Q: Do you have any minimums:

A: Yes, we do have minimums for full service events: (includes food only) 

  • Friday / Sunday Evenings May - December: $3,000 minimum

  • Saturday Evenings May - December: $4,000 minimum

  • Holiday Weekends: $5,000 minimum

  • January - April we have a little more flexibility during our off season

  • January - April 2021 food minimum has been reduced due to COVID-19 current regulations to $1,000 to accommodate indoor micro events.

Q: What is your average menu cost per person?

A: This is tough question we get since we customize each and every menu based on our clients needs! Some venues offer kitchen equipment where as others require us to rent ovens, tables and chairs. To give the best "average" we usually start at the following pricing for events during our peak season and have more flexibility during the off season - based on 100 guests including EVERYTHING on your catering invoice (smaller guest counts can be accommodated however pricing would reflect a 10% - 20% increase - these averages can go up or down based on your specific needs):

  • Buffet dinner w/ cocktail hour:  Starting at $100pp.

  • Plated dinner w/ cocktail hour: Starting at $125pp.

  • Cocktail Stations w/ cocktail hour: Starting at $150pp.

  • Cocktail Party: Combination of hand passed appetizers and table hors d'oeuvres - Starting at $65pp and up.

  • Gourmet Box Lunches / Dinners: Starting at $60pp.

Q: When should I book my caterer?

A: We suggest booking your caterer as the next step after securing your venue and event date. For weddings we are booking 6 months - 1 year out and for corporate events we typically book 1 - 6 months in advance. 

Q: Do you offer tastings?

A: Yes!! We offer a private tasting that includes your EXACT menu items on your custom menu proposal! This is a very personalized experience where you join us in our Natick, MA tasting room. Contact us for more info!

Q: How do we secure our date?

A: Due to multiple inquiries for the same date, we can not hold dates until:

  • Option #1: You confirm your tasting OR

  • Option #2: Sign a catering agreement and complete a non-refundable booking fee. 

Q: When is our final guest count due?

A: Your final guest count is due 2 weeks prior to your event. We ask that you separate your count into: # adults / # kids / # vendors. Please also include info on any allergies, dietary restrictions or special meals, the guest's name and table number where they are sitting.

Q: Can you accommodate allergies, dietary restrictions, kids meals and special requests?

A: Yes!! We like to plan ahead and account for any special meals in your menu proposal but know sometimes we will not find out until you receive your r.s.v.p's back. We offer gluten free, dairy free, nut free, kids meals and we can order special kosher meals that will be charged accordingly on your invoice.

Q: Can you cater events at venues that do not have a kitchen onsite?

A: Yes!! We are very familiar with working at venues, private homes, fields, warehouses, etc., that do not provide cooking equipment. This is something we always ask during our initial consultation call to learn more about you and your venue / event set-up and timing so that we estimate the correct rentals, staffing and provide a realistic budget for your event costs.

Q: Do you offer discounts for military / non-profit / fundraising events?

A: Yes, giving back to the community is very important to our owners. Please contact us for more info.

Please know these guidelines can change at any time, please contact us for a custom proposal with our up to date policies. We look forward to celebrating with you!

Wedding Wire Review from our #CallaCouple Melanie and Jim:

  Amazing, would use Calla 100 times over!

What an absolute delight it was to work with Kim and her entire staff! To set the stage, we got married in a warehouse where nothing is included, and I mean nothing. We used calla for both our catering and day of coordinator services. Kim's knowledge, experience, financial suggestions, organization and candor/transparency was displayed after my first call with her. Her calm and collected personality is just an added bonus.

Step 1:

 

We can't wait to cater your next event - please check in with us first to ensure we are available for your upcoming event date or let us know if your date is flexible?

Paul Robert Berman Photography

Our Process:

Plated Dinner _ Grilled Swordfish with C

Step 2:

Feeling hungry yet? Our swoon worthy menus are ready for you to mix + match and make them like "you".

Step 3:

Once you love your menu and feel excited about your proposal it's time to move forward and secure your event date!

One of our clients favorite part of the planning experience is their private tasting where you can try your EXACT menu items!

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